# Logging activity

Log time or clock in and out, see your hours and requirements, and approve your team's activity.

Open **Activity** to log the time you put in and see how you're doing against your organization's
requirements. Super Users decide what can be logged; see [Activity setup](/crew/activity-setup).

> [!NOTE]
> You need a Crew profile linked to your Discord account to log activity. If the page says your
> account isn't linked, ask a manager to link it.

## Logging time

Click **Log activity** and fill in:

- **Type**, and a **Sub-division** if the type has them.
- **Date**, **Started** and **Ended**. A shift that runs past midnight is handled: an end time
  earlier than the start counts as the next day.
- **Notes** (optional): what you did.
- **Proof** (if the type asks for it): up to five links to screenshots or clips, starting with
  `https://`.

If the type needs approval, the entry shows as **pending** until your manager approves it, and it
only counts once approved.

## Clocking in and out

Instead of typing times, click **Clock in** when you start and **Clock out** when you finish. The
button shows how long you've been clocked in. In Discord, use `/crew clockin` and `/crew clockout`.

- You can only be clocked in once at a time.
- When you clock out you can add notes and a proof link.
- A clock-in left open for more than **24 hours** is discarded. Log that time by hand instead.

## Your hours and requirements

**Your activity** lists your entries, newest first, with their status. **Your requirements** shows
each requirement that applies to you, such as "4 hours per week", your hours **This week** or **This
month**, and whether you've met it.

You can delete your own entries while they're pending or rejected. Approved entries can only be
deleted by a Super User. `/crew status` shows the same summary in Discord.

## For managers: your team

Managers see the members in their reporting line; Super Users see everyone. Switch with **Team
views**:

- **Hours**: one row per member with their **status** (**active**, **inactive** or **on leave**),
  total hours and hours per type for the chosen **Period** (this week or this month), their **Last
  activity** of each type, and whether they meet their **Requirements**. Filter by **Department**.
- **Approvals**: entries waiting for your approval. **Approve** or **Reject** each one, optionally
  with a note. The member is told either way.

**Export CSV** downloads the hours table, for example for a monthly report.

> [!TIP]
> "Inactive" means no approved activity for the number of days set in **Settings → Activity**
> (14 by default). Approved leave never counts against anyone: members on leave show as **on
> leave**.

### Troubleshooting

- **My entry doesn't count.** It's probably pending approval. Check its status under **Your
  activity**.
- **"Your clock-in was more than 24 hours ago".** The open clock-in was discarded. Use **Log
  activity** with the real times.
- **A type is missing from the list.** It may have been archived. Ask a Super User.

Source: https://docs.noyralabs.com/crew/activity