Activity setup

Activity tracking lets members log the time they put in, such as shifts, events, support sessions or training, and shows managers who meets your expectations. It's optional: skip this page if your organization doesn't need it.

Everything here is under Settings → Activity (Super Users). How members log time is covered in Logging activity.

Activity types

An activity type is a kind of thing members log, for example Shift, Event or Admin work. Each has:

• Name: up to 60 characters.
• Proof: hidden (no proof field), optional or required. Proof is up to five https:// links, for example to screenshots or clips.
• A manager must approve entries before they count: when on, entries wait in the manager's queue and only count once approved. When off, entries count straight away.
• Sub-divisions (optional, up to 20): finer labels within a type, such as Support, Sales or Events for a Shift type. Members pick one when logging.

Archiving a type stops new entries but keeps every entry already logged, so reports stay complete.

Requirements

Requirements say how much activity you expect. Click New requirement and choose:

• Applies to: Everyone, A department or A role.
• Counts: All activity (total), or one activity type only.
• Hours and Per: for example 4 hours per Week, or 12 hours per Month.

A member can be covered by several requirements (say, an organization-wide one and their department's). The activity report shows each one and whether it's met.

Note: Weeks run Monday to Sunday and months by calendar month, both in UTC. Only approved entries count. Members on approved leave are shown as on leave, never as missing a requirement.

Status and retention

Under Status & retention:

• Mark members inactive after N days without approved activity. The default is 14 days (1 to 365). New members get the same grace period from the day they're added.
• Keep logged activity for 90 days, 180 days, one year (the default) or two years. Older entries are deleted automatically.

Clocking in and out

Members can always log time by entering start and end times, or by clocking in and out on the Activity page or with /crew clockin and /crew clockout in Discord. There's nothing to turn on.

A clock-in left open for more than 24 hours is discarded, and the member is asked to log that time by hand instead.

A typical setup

…with one requirement: Everyone, All activity (total), 4 hours per Week.